![]() You can also include your email address and phone number to provide them with another way to reach you. Follow it with the business' address, city, state and ZIP code instead of your own. If you're writing from your company, include the company name below your full name. If you're writing from a different country, include the country name instead of the city, state and ZIP code. Spell everything out but use a two-letter abbreviation for the state such as "CA" for California. In the upper left-hand corner of the letter, write your full name followed by your address on the second line and the city, state and ZIP code on the third line. This also lets them know how to contact you should they want to reply. When you write a letter, you must tell the recipient who you are and where the letter is coming from. ![]() Here are the steps to take when addressing a letter: 1. The better you understand how to do this, the easier it will be over time. Whether you're writing correspondence from your company or in response to a job posting, knowing how to address a letter properly shows your professionalism. Related: How To End a Letter How to address a letter Your recipient's business name and address: Include the business the recipient works for and the address, city, state and ZIP code. Your recipient's name and title: You need to know the recipient's full name and professional title such as Mrs. The date: This should be the date that you're addressing and writing the letter. Your name and contact information: You need your full name, your business if applicable, the address, city, state and ZIP code. Aside from a pen and paper or digital technology, here is what you need to address a letter: To address a letter accurately, you need to include a variety of information that ensures it reaches the right recipient. Related: How To Start a Professional Letter: Tips and Examples What do you need to address a letter?ĭuring your professional experience, you will likely have to write and address a letter. In this article, we outline what information you need to address a letter, provide you with the steps for addressing a letter and give you templates and examples to help guide you. Understanding how to address a letter ensures you're sending it to the right recipient, referring to them by the correct title and providing them with a means to reach you. Whether you're sending correspondence through your company or in response to a job posting, it's important to address the letter properly.
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